Privacy Policy

1. Introduction

Hackers Guild Pittsburgh ("we", "our", "us") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you visit our website or register for Guild Con 2025.

2. Information We Collect

2.1 Information You Provide

• Registration Information: Name, email address, phone number (optional), dietary restrictions, accessibility needs
• Payment Information: Processed securely through Humanitix (we do not store payment details)
• CFP Submissions: Name, email, bio, talk title, abstract, and technical requirements
• Communications: Information you provide when contacting us

2.2 Information Collected Automatically

• Website Analytics: IP address, browser type, pages visited, time spent on site
• Cookies: Session cookies for website functionality
• Device Information: Operating system, device type, screen resolution

3. How We Use Your Information

We use your information to:

• Process event registrations and ticket purchases
• Send event updates, schedule changes, and important announcements
• Manage CFP submissions and speaker communications
• Coordinate workshop enrollment and CTF tournament brackets
• Accommodate dietary restrictions and accessibility needs
• Improve our website and event experience
• Comply with legal obligations

4. Information Sharing

We do not sell, trade, or rent your personal information. We may share your information with:

• Service Providers: Humanitix for ticketing, email service providers for communications
• Sponsors: Aggregate attendance statistics only (no personal details)
• Law Enforcement: If required by law or to protect safety
• Event Partners: Venue staff for accessibility accommodations (limited information only)

5. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including:

• SSL encryption for data transmission
• Secure storage of personal information
• Limited access to personal data (organizers only)
• Regular security assessments

Note: While we strive to protect your information, no method of transmission over the internet is 100% secure.

6. Your Rights

You have the right to:

• Access: Request a copy of your personal data
• Correction: Request corrections to inaccurate information
• Deletion: Request deletion of your personal data (subject to legal requirements)
• Opt-out: Unsubscribe from marketing communications
• Portability: Receive your data in a machine-readable format

7. Cookies & Tracking

Our website uses:

• Essential Cookies: Required for website functionality
• Analytics Cookies: Help us understand website usage (can be disabled)
• LocalStorage: Stores accessibility preferences

You can control cookies through your browser settings. Disabling cookies may affect website functionality.

8. Third-Party Services

We use the following third-party services:

• Humanitix: Ticket sales and registration (see their privacy policy)
• Google Analytics: Website analytics (anonymized IP addresses)
• Social Media: Links to our profiles (governed by their respective policies)

9. Data Retention

We retain your personal data for:

• Event Registration: 2 years after the event
• CFP Submissions: 1 year after the event
• Email Communications: Until you unsubscribe
• Financial Records: As required by law (typically 7 years)

10. Children's Privacy

Guild Con is a kid-friendly event. Children under the age of 16 must be accompanied by a guardian at all times. We collect minimal information for minors and require parental/guardian consent for registration. If you believe we have inappropriately collected information from a minor, please contact us immediately.

11. International Data Transfers

Your information may be transferred to and processed in the United States. By using our website or registering for Guild Con, you consent to this transfer.

12. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

13. Contact Information

For privacy-related questions or to exercise your rights, contact us at:

• Email: [email protected]
• Subject Line: "Privacy Request - Guild Con 2025"
• Address: 2247 Babcock Blvd, Pittsburgh, PA 15237

14. California Privacy Rights

California residents have additional rights under the California Consumer Privacy Act (CCPA). You may request information about our data practices and exercise your rights by contacting us.

15. Do Not Track

Our website does not respond to "Do Not Track" browser signals. However, you can control tracking through cookie settings and by using our accessibility mode which reduces tracking.